The Main Application Form is designed to gather information necessary for the inspection and fee estimate. 

 

The First Section contains the Site address.  This is the physical location where the work is being done.  Please enter as much specific information as possible to determine where the inspection will take place, and to produce an inspection Certificate that will reflect the specific electrical work and location.

 

All fields with an asterisk (*) are Required Fields.  If nothing is entered in this field, the processing of the application cannot proceed.  Please complete all required fields.

 

Site Address Section

 

Name: The name field will differ depending on whether the site is Residential or Commercial, and whether or not the work is for New Construction or a Renovation.  If the site is a New Residential job the name would be the Homeowner’s/General Contractor’s name, or the Builder’s name.  If the site were a Renovation the name would be the Homeowner’s or General Contractors. This is a required field.

 

Street: The street field represents the physical civic address of the site. 

For urban locations please include a civic number, a street name, the extension, and direction (if applicable). (Please see Standard Abbreviations), e.g. (a) 356 Main Street East; (b) 455 Dundas Avenue; (c) 143 A James Crescent South.

 

	Civic #		Street Name		Extension		Direction
A	356		Main		St		E
B	455		Dundas		Av
C	143A		James		Cr		S

 

 

For rural locations, please include the 911#/Blue# {which is the municipally posted number at the entrance of the site, e.g. (a) 15849 Cty Road 15 South; (b) 6473 Hwy 23; (c) 4853 Concession 1, Lot 12}.

 

	911#		Street Name		Extension		Direction
A	15849		County Rd 15				S
B	6473		Highway 23
C	4853		Concession 1		Do not enter extension.		Do not include lot in street address.

 

For rural lot numbers, please enter them in the ‘Lot Rural’ field.

If the road name has no other name except the concession, please enter it as above, as well as entering the concession number in the ‘Concession’ field. 

If the Road name is similar to e.g. (b) (above) then it should be spelled out.  However, if it were to be used as an extension, please refer to the Standard Abbreviations, e.g. 46890 Hudson Highway would appear as 46890 Hudson HWY. 

           

If the rural location does not have a 911# or it is not posted yet, please provide the lot and concession as shown above, and give driving directions from the closest town in the Comments section provided. 

 

Please do not enter any street address as a Rural Route or R.R. as this is not a physical location, it is used solely for mailing purposes. If there is no road name, concession or lot number, please enter the street address as the name of the area, e.g. Washago Reserve or if the location is on an island please enter the name of the island or the island number.  Please provide specific directions from the closest town in the Comments section. This is a required field.

 

City/Twp: The City/Twp field represents the municipally assigned district.

For urban locations, please enter the complete city name:

E.g. (a) Toronto is divided up into former Boroughs: North York, Scarborough, East York, Etc.  Please use these as the City names if known.  If the former Borough is not known, please provide main city name, i.e. Toronto, and reference the closest main intersection in the comments.

 

E.g. (b) Ottawa is an amalgamated city of several former townships/smaller cities: Cumberland, Nepean, Gloucester.  Please use the older Township/City name. If the former Township/City name is not known, please provide main city name, i.e. Ottawa, and reference the closest main intersection in the comments. This is a required field.

 

NOTE:  If the address is rural, i.e. outside of the city limits of any city/town, then it is in a specific township.  Please use this specific township name. 

 

E.g. RR3 Belleville and the site address is 6478 County Rd 13 in the township of ‘Thurlow’.

 

Please enter this as:

Street address	City/Twp
6478 County Rd 13	Thurlow

 

 

 

 

Please note:  For some rural areas there may be a travel cost associated with the inspection that is an additional cost above the fee item estimate.  This fee will be added when the application is processed.

 

PO/Job #: This field can be used to enter either a Purchase Order number or a Job number that will appear on all correspondence.  If both a Purchase Order number AND a Job number are required, please put the Purchase Order number in the PO/Job# field and put the Job number after the name in the Name field.

 

Site Contact: This field is for the purpose of identifying a person on site that the inspector would contact if necessary. 

 

Phase: This field is to reference if there is more than one phase of a project, e.g. Some New Residential Subdivisions are built at different times and are referenced by different Phases. 

 

Building: On certain sites (Usually Commercial) it may be necessary to distinguish between different buildings at the same address, e.g. 255 Main St, Building A.

 

Sub Lot: This field is to reference a Subdivision Lot for a New Residential Structures, e.g. 18 St James Cr, Lot 8.

 

Block: This field is to reference a Block number. Usually used for New Residential Structures within a group of Residences, e.g. 7432 Allspice Tr, Lot 6, Block 8.

 

Unit: This field is to distinguish a particular unit in a multi unit complex, usually with the same address. This field can be used for Apartment numbers, Suites, Town house number, e.g. 68 Fairfield Av, Unit 6.

 

Floor: This field is to distinguish between floors, usually of an Apartment building or a large Commercial building, e.g. 4000 Yonge St, Suite 50, Floor 16.

 

Lot Rural: This field is for identifying lot numbers for rural addresses, e.g. 38492 County Rd 12, Lot 5, Concession 12.

 

Concession: This field is for identifying concession numbers for rural addresses, e.g. 3940 Bear Creek Sdrd, Concession 12, Lot 14, Blackburn Twp.

 

Telephone: This is the daytime phone number of the person whom the work is being done for. 

 

Site Contact#: This is the daytime phone number of a contact that will be on site.  This is typically a cell phone number.

 

Submitted by: This is the name of the person who is submitting the Electronic Application on the Online Application System program.  This is a required field.

 

The second section of the Main Application Form is the Fee Estimate Section. The purpose of this section is to allow the applicant to identify what electrical work is requiring inspection.  Note:  This is solely an estimate. If there is additional work found during the inspection, additional fees will apply.

 

Fee Estimate Section

 

Please note: The Maximum number of fee item lines that can be created on one application is five (5).

 

1.         The first component of the Fee Estimate Section is the Item field.  It contains a list of fee items for the actual electrical work being done.  The choices available in the Item field(s) will be limited by what Location Type was selected on the Location Type Screen. If the type of work being done is not displayed in the choices for the Items, then perhaps the wrong Location Type was selected. Please reevaluate the Location Type and make the more appropriate selection. 

 

2.         The second component of the Fee Estimate Section is the Additional Fee Description field.  This is a text field that allows applicants to provide their own description of the work being done, e.g. if a Panel change is being done, the Additional Fee Description may be input as “Fuses to Breakers”.

 

3.         The third component of the Fee Estimate Section is the Amperage field.  This field may be gray, in which case no item that pertains to service work has been selected. If a service work item has been chosen, then the Amperage field will become white allowing for the input of the specific Amperage, e.g. if the work being done is a 60-100A Service Upgrade, then the input Amperage would be ‘100’.

 

4.                  The fourth component of the Fee Estimate Section is the Quantity field. Quantities may represent different values, e.g. (a) if the fee item chosen is a renovation for 6-40 outlets, with NO service work, then the Quantity would be in number of Outlets; (b) the Quantity for a Multi Meter Upgrade would be the number of meters; (c) consultations are measured in one hour increments, therefore the fee may appear as 0.5, meaning half (1/2 an hour); (d) the Quantity for Apartment renovations is in Units. Some fee items will only allow a quantity of one (1).

 

5. The fifth component of the Fee Estimate Section is the Fee Estimator.  If the fee of a particular item, or total fee for all items entered is required, then the Fee Estimator button å can be clicked, which will display the individual fee by line, the GST, the line total, and at the top, the application total estimate. If it is required that a fee item be deleted, clicking on the  button found at the far right of the line will remove the item.

 

Please Note: ACP Discounts are not reflected in the Fee Estimate Section but will be calculated at time of processing.

 

 

The third section of the Main Application Form is the Inspection Information Section. This section is to identify if the work being submitted on the application is ready for inspection, which stage of inspection, and when. There is also room for notes pertaining to the inspection or work.

 

Inspection Information Section

 

1.         The first component of the Inspection Information Section is the Status. This field represents the readiness for inspection of work.  If the application is ready for inspection, the status should be entered as ‘Ready’, indicating that the work is ready to be inspected as of the next business day.  If the application is not ready for inspection, the status should be entered as ‘Will Notify’, indicating that the applicant will advise ESA at a later date as to when the work will be ready.

 

2.                  The second component of the Inspection Information Section is the Inspection type.  This field represents what stage of inspection is required for the work described on the application; e.g. (a) if the fee Item chosen is a Service Upgrade, then the Inspection type selected would be Service; (b) if the fee Item chosen is 6-40 outlets WITH service, then the Inspection type may be Rough In, Rough In & Service, Service, or Final depending on how the work is done, and at what stage the progression of work is at. Some types of work only require one inspection, for these cases please select Final as the Inspection type.

 

Please note: Even though some service work only requires one inspection, please enter the coding as Service when ready for inspection.

 

3.                  The third component of the Inspection Information Section is the Requested Inspection Date.  This field allows the applicant to input a date as of when the electrical work will be ready for inspection.

 

Please Note: If the electrical work is ready at the time of the application creation, please enter the next business day as the Requested Inspection Date.

 

4.         The fourth component of the Inspection Information Section is the Comments field. The purpose of this field is to allow the applicant to relay any important information regarding this work/inspection to ESA and/or an inspector.  Types of things typically included in this field are; Driving directions/Main Intersections; Locations of keys/Lock Box combinations (if no one is available for inspection); Indication that an ‘UG Trench Inspection @ Same time’ is required with the selected inspection, etc.

 

The Final area of the Main Application Form contains two buttons on the bottom right of the form.  They are: Submit, and Exit.

 

The Submit button allows an applicant to send the information input on the application to ESA for processing.  The information on the Main Application Form must be complete.  If any Required Fields are not complete, the application form cannot be submitted. When the Submit is selected a pop-up window will appear to confirm that the application is ready to be submitted. Click ‘OK’ if the application is ready to be submitted, or ‘Cancel’ if there is further information to be input before submitting the application.

 

The Exit button allows an applicant to cancel the application currently being input.  If the applicant has entered wrong information and wishes to start again, please click the Exit button.

 

Processing An Application

 

Once ESA has received an electronically submitted application, it will be processed and an email containing an Application Confirmation (Invoice) will be sent out to the applicant within two (2) business days. If the applicant participates in the ACP program, and the work on the application falls under that program (Small Jobs excluded), the Application Confirmation will be sent overnight on the next business day.

 

Please note: If the application is submitted after 2:00PM, it will be considered received as of the next business day. 

 

An applicant may view the submitted application(s) immediately using the Display List of Submitted Applications.  Once the application has been processed by ESA, a Notification number will appear next to the application.